Volunteer Info
●Parent Volunteer Shifts
To make the dual swim meets run efficiently, the Northern
California Swim League encourages parents of swimmers (or their designee) to
work shifts during the swim meet.
Your assistance is essential. Our ability to run an efficient swim meet depends upon a volunteer staff of parents. Therefore, we count on parents, grandparents, extended family members, and friends to volunteer at all swim meets.
The Carmichael Beavers Swim Team requires that each family volunteer for swim meets and championships. Required shifts can be accomplished in several ways:
Swap with another family to work your shift for you in the event of an absence.
Always check in with the Volunteer Coordinator by designated times and at earliest opportunity if changes need to be made.
| Volunteer Shift | Check In Time* | Shift Time* |
| Set-up Crew | 6:00 AM | 6:30 AM |
| Snack Bar | 7:00 AM | 7:00 AM |
| First and Second Shift | 1st Shift: 7:30 AM
2nd shift: 10:00AM |
1st Shift: 8:00 AM
2nd Shift:11:00AM |
| *Shift times may vary depending on the pace of the meet. | ||
VOLUNTEER POSITIONS
| Announcer | Announce each swimmer and event from the microphone. Home meets only. |
| Computer/ Scoring |
Computer volunteers to read swimmer times during home meets. Assistant to verify the accuracy of times entered into the computer. |
| Meet Referee | Ensures proper training of all meet referees. Duties may include scratch meeting, monitoring all race finishes, presiding over any meet dispute. Instructs Stroke & Turn volunteers before the meet begins. Must know League Rules & Regulations and US Swim Rules. |
| Hospitality | Ensures beverages are available/delivered to all the shift workers, officials, & coaches at every home meet. Responsibilities may include bringing equipment, serving, and cleaning up after the meet. |
| Lane Timers | Time assigned lanes for each heat. |
| Ready Bench | Organizes swimmers in the “Ready Bench” area for upcoming events. Escorts each heat of swimmers from the Ready Bench to the correct lanes and starting blocks. |
| Ribbons | Labels backs of ribbons & files ribbons in mailboxes. |
| Runner | Takes lane sheets to and from timers to scoring table. Also collects disqualification slips (DQs) from Stroke & Turn Judges to the scoring table. |
| Set Up & Take Down Crew |
Ensure that all equipment that is
needed to run a swim meet is set up and ready to go prior to the start of the
meet. Also ensures that equipment is taken down and stored away at a proper
location after the meet.
First shift arrives at 6:00 a.m. for home meets, sets up all chairs, tables. Second shift stays after meets and puts all equipment away in storage shed, cleans up entire area. |
| Snack Bar | Assists in the operation of the snack bar at every home meet. Responsibilities may include preparation, cooking, & selling food items. |
| Starter | Home meets only. Instructs swimmers and directs them to “take your mark” and starts each race with an electronic starter. |
| Stroke & Turn Judges |
Watch swimmers in assigned lanes to make sure swimmers are doing strokes and turns correctly. |
| Zookeepers |
Stays in the team area and assists swimmers to the “Ready Bench” area. |
Volunteer Sign-ups
Volunteer sign-ups can be done online by logging into our team website or downloading and signing up on the Swimtopia App on your phone.
Questions or in person signups should be directed to our volunteer coordinator by emailing your full name and the swimmer’s full name at [email protected]
Parent Volunteer Positions
|
Estimated
StartTime |
Position(s) |
Volunteers Needed: |
| 1st Shift Parent Volunteers Required: 40-44 | ||
| 6:00 a.m. | Set-up Crew | 8 |
| 7:00 a.m. | Snack Bar | 3 |
| 7:30 a.m. | Hospitality | 2 |
| 7:30 a.m. | Announcer | 1 |
| 7:30 a.m. | Ready Bench | 2 |
| 7:45 a.m. | Zookeepers | 6 |
| 8:00 a.m. | Computer Clerks | 2 |
| 8:00 a.m. | Meet Referee | 1 |
| 8:00 a.m. | Stroke & Turn Judges | 2-3 |
| 8:15 a.m. | Colorado Timer | 1 |
| 8:20 a.m. | Starter Check-in | 1 |
| 8:20 a.m. | Lane Timers | 9-12 |
| 9:00 a.m. | Raffle | 1 |
| 9:00 a.m. | Ribbon Labeler | 1 |
| 2nd Shift Parent Volunteers Required: 40-44 | ||
| 11:00 a.m. | Snack Bar | 4 |
| 11:00 a.m. | Hospitality | 2 |
| 11:00 a.m. | Announcer | 1 |
| 11:00 a.m. | Ready Bench | 2 |
| 11:00 a.m. | Zookeepers | 6 |
| 11:00 a.m. | Computer Clerks | 2 |
| 11:00 a.m. | Meet Referee | 1 |
| 11:00 a.m. | Stroke & Turn Judges | 2-3 |
| 11:00 a.m. | Colorado Timer | 1 |
| 11:00 a.m. | Starter | 1 |
| 11:00 a.m. | Lane Timers | 9-12 |
| 11:00 a.m. | Ribbon Labeler | 1 |
| After Last | Take Down Crew | 8 |
| Total Parent Volunteers Required- Total: 80-88 | ||
